County Clerk

Records Room

The Records Room Department of the Rensselaer County Clerk's office is the main recording center for deeds, mortgages and other land records in Rensselaer County. The Records Room is also the main office for passports, pistol permits and amendments, and is the central registry for all Rensselaer County Notary Publics and Commissioners of Deeds.

Passport services are by appointment only.  Passports are done daily from 11-2 but you must call to set up an appointment.  Please call (518) 270-4080 to make an appointment.

The Records Room is the central recording office for most court records including:

  • Divorces
  • Foreclosures
  • Judgments
  • Mechanics liens
  • Supreme and County court cases
  • Veterans' discharges
  • Other miscellaneous documents

THE RENSSELAER COUNTY CLERK HAS BEEN E-RECORDING LAND DOCUMENTS SINCE 2018.   THE THREE COMPANIES AUTHORIZED TO E-RECORD IN RENSSELAER COUNTY ARE AS FOLLOWS:

  1.  SIMPLIFILE -1800-460-5657
  2. CSC INGEO –(435)755-9837
  3. ePn -1-888-325-3365

New York State Courts Electronic Filing
The New York State Courts Electronic Filing System (NYSCEF) is a means of filing and serving legal documents electronically with various courts, including the Surrogate's Court, Supreme Court and the Court of Claims.

Memos & Notices

  1. Memo Detailing Changes in Document Mailing and Civil Document Procedures Effective February 20, 2017 (PDF)
  2. New Grantor Notification / Postal Fee Effective March 11, 2020 (PDF)