RENSSELAER COUNTY
CIVIL SERVICE COMMISSION
Opportunities in the Public Service
EXAM NUMBER: 60-158
EXAM TITLE: PROCUREMENT CLERK
EXAM DATE: 5/12/2012
LAST FILING DATE: 4/5/2012
NON-REFUNDABLE $20.00 FILING FEE MUST ACCOMPANY EACH APPLICATION. PROCUREMENT CLERK, SALARY: $16.90 GRADE: 4 RESIDENCY REQUIREMENTS: MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma and three (3) years of general clerical experience to include data entry and the use of Microsoft Word and Excel . EXAMPLES OF WORK: (Illustrative only) Examines requisitions submitted by Departments for a variety of goods and services to ensure compliance with New When necessary obtains alternate quotations, prior to approval for further processing; Verifies compliance with terms, specifications and pricing on Administers the electronic procurement of office supplies for all departments; Coordinates with the County’s designated State contract vendor to make upgrades and revisions to the procurement process; Contacts vendors for product information and to obtain price quotes for various products and services; Meets with representatives for new suppliers; Coordinates the re-distribution and/or disposal of surplus equipment through the County’s contract auction service; May be required to assist in preparing and gathering data for department; Operates various types of office equipment and computer software programs; Assists in other work of the office such as filing and data entry; Complete special projects as assigned by the Director and Deputy Director; Performs a variety of related tasks as required. SUBJECT OF EXAMINATION: Written test will cover knowledge, skills and/or abilities in such areas as: 1. Arithmetic computation with calculator; 2. Name and number checking; 3. Office record keeping; 4. Understanding and interpreting written material. The New York State Department of Civil Service has not prepared a test guide for this examination. However,candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: www.cs.ny.gov/testing/localtestguides.cfm USE OF CALCULATORS IS RECOMMENDED FOR THIS EXAM. YOU MAY OBTAIN AN EXPANDED DESCRIPTION OF THE EXAMINATION SUBTEST BY REQUESTING A COPY FROM THE CIVIL SERVICE OFFICE. If you are filing to take another Civil Service Examination for any other Civil Service agency on the same day, please notify this office at time of filing of exam application. Issued 3/6/12 – AB (OVER) GENERAL INFORMATION 1. Each candidate must complete an application form and file it with the Rensselaer County Civil Service Commission, 2. Accepted candidates will be notified when and where to appear for examination. No one will be admitted to the examination without the official admission notice. If an application is rejected, you will be notified in writing. The Civil Service Commission does not make formal acknowledgment of receipt of an application. Call the Civil Service Office if you have not received your notice three (3) days prior to the date of examination. 3. Unless otherwise stated, all candidates are required to be legal residents of 4. For purposes of claiming veterans credits on a Civil Service examination, an applicant must have received an honorable discharge and have served in the armed forces of the December 7, 1941 to December 31, 1946 June 1, 1983 to December 1, 1987* June 27, 1950 to January 31, 1955 October 23, 1983 to November 21, 1983 December 22, 1961 to May 7, 1975 December 20, 1989 to January 31, 1990* August 2, 1990 to end of such hostilities *Credit for navy expeditionary medal or the Marine Corps expeditionary medal. Veterans wishing to claim additional credit on the examination must make claim when filing application. All veterans making application for additional credit must file a Photostat copy of their discharge papers with applications. A candidate who fails to establish, by appropriate documentary proof, his eligibility to receive additional credit by the time an eligible list is established, shall not, thereafter be granted additional credit on such eligible list. Effective January 1, 1998, the State constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran’s credit in examination. Any candidate who applies for such credit must provide proof of military status to receive the conditional credit. No credit may be granted after the establishment of the list. It is the responsibility of the candidate to proved appropriate documentary proof indicating that the service was in time of war, as defined in Section 85 of the Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veteran’s credits. 5. In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten (10) points in a competitive examination for original appointments in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two (2) months from application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established. 6. This written examination is prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of the Civil Service Law. The provisions of the 7. Eligible lists will be established in order of final rating for successful candidates and will be established for a period of four (4) years or until the establishment of an appropriate new list. 8. NOTICE TO CANDIDATES: Unless otherwise notified, candidates are permitted to use quiet, hand-held solar or battery powered calculators. Cell phone calculators are not permitted. Devices with typewriter keyboards, spell-check, personal digital assistants, address books, language translators, dictionaries or any similar devices are prohibited. 9. APPLICATION FEE: A fee of $20.00 is required for each separately numbered examination for which you apply. Certain examinations will require a $30.00 filing fee. The required exam fee must accompany your application. Send check or money order payable to the Rensselaer County Civil Service Commission and write the examination number(s) on your check or money order. DO NOT SEND CASH. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified. 10. APPLICATION FEE WAIVER: A waiver of application fee will be allowed if you are unemployed and primarily responsible for the support of a household. In addition, a waiver of application fee will be allowed if you are determined eligible for Medicaid, or receiving Supplemental Security Income payments or Public Assistance (Temporary Assistance for Needy Families/Family Assistance or Safety Net Assistance) or are certified Job Training partnership Act/Workforce Investment Act eligible through a State or local social service agency. ALL CLAIMS FOR APPLICATION FEE WAIVER ARE SUBJECT TO VERIFICATION. If you can verify eligibility for application fee waiver, you must complete a “Request for Application Fee Waiver and Certification” form and submit it with your application by the close of business on the application deadline as listed on the Examination announcement. You may obtain an Examination Fee Waiver Request and Certification Form from the Rensselaer County Civil Service Office. An application for examination and/or a Request for Application Fee Waiver and Certification WILL NOT be accepted after the last filing date of an examination. 11. Religious Accommodations: Most written tests are held on Saturdays. If you cannot take the test on the announced test date due to a conflict with a religious observance or practice, check the appropriate box under “Religious Accommodations” on your application. We will make arrangements for you to take the test on a different date.